Web back officeBiller Genie
An automation layer that sits on top of QuickBooks and runs your receivables: it sends the invoices, reminds the customers who haven't paid, takes the payment, and posts everything back to QuickBooks without anyone re-keying a number.
Why we carry it
Every invoicing business has a second job nobody applied for: chasing the money it already earned. The invoice goes out, two weeks pass, and now somebody is writing the awkward follow-up email, then the second one, then re-keying the payment into QuickBooks when it finally lands. Biller Genie exists to take that entire job off a human's plate.
QuickBooks stays your accounting system and stays the record. Biller Genie connects to QuickBooks and syncs both directions: invoices you create flow out through it, reminders go to the customers who haven't paid on the schedule you set once, customers pay in a branded portal with your name on it, and every payment posts back to your books by itself. Nothing about how you keep your books changes; the chasing just stops being your job.
The result is the point: across its merchant base, Biller Genie reports 40% fewer overdue invoices, payment landing 15 days faster on average, and 10 to 20 hours of admin work saved per week. The software is $24.95 a month with no contract, and we set it up as part of an account with rates we negotiate for you.
Highlights
- Reminders go out on schedule; you never write another chase email
- Customers pay in a branded portal, day or night
- Every payment posts back to QuickBooks by itself
- Autopay and card-on-file for repeat clients
- Late fees applied by rule, not by awkward phone call
At a glance
- Businesses invoicing through QuickBooks Online with real receivables
- Owners spending hours a week chasing unpaid invoices
- Anyone still re-keying payments into QuickBooks by hand
Invoices that chase themselves.
Biller Genie earned its spot in our lineup, so here is the fuller story. It is an award-winning accounts receivable autopilot that sits on top of the books you already keep. You create an invoice in QuickBooks the way you always have. Biller Genie sends it on your letterhead, reminds the customer politely and persistently, takes payment in a branded portal, and posts everything back automatically. Nothing about your bookkeeping changes except how often you have to think about it.
Figures reported by Biller Genie across its merchant base.
How it runs your receivables
Create.
Make the invoice in QuickBooks like you always do. That is the whole job. The Genie takes it from there.
Send.
Invoices go out on your schedule, on your branded letterhead, with reminders that follow up so you do not have to.
Collect.
Your customers pay in a branded portal, any time. Stored cards, autopay, and payment history included.
Reconcile.
Every payment posts back to your books automatically. No duplicate entry, no end-of-month matching session.
What is included
- Electronic invoicing with automatic reminders
- Your logo and letterhead on every invoice
- Recurring billing for repeat customers
- Stored cards and autopay for your customers
- Automatic reconciliation back to your books
- Bulk payments for customers with multiple invoices
- Late-fee and payment-method rules, automated
- Works with QuickBooks Online, QuickBooks Desktop, Xero, and more
$24.95 a month. No contract.
Two questions tell you if this fits. Do you send invoices? Do you run QuickBooks or Xero? If both are yes, the subscription usually pays for itself before your first statement closes, because we pair it with processing we negotiate for you.
Invoiced payments follow the fee program we configure on your account, and some programs apply differently away from the counter. We set it up correctly for your mix and show you the math in writing before anything changes.
How dual pricing works →Biller Genie, answered
What does Biller Genie cost?
$24.95 a month for the software, no contract. If it stops earning its keep, you cancel; that's the whole agreement.
Do I have to leave QuickBooks?
No, and that's the design. QuickBooks stays your accounting system and the official record. Biller Genie works on top of it, and everything it touches syncs back.
How much faster do invoices actually get paid?
Across its merchant base, Biller Genie reports 40% fewer overdue invoices and payment landing 15 days faster on average. Your exact number depends on your customers, but the mechanism is simple: invoices that follow up on themselves get paid sooner than invoices that wait politely.
What do my customers see?
A clean invoice email and a payment portal with your business's name on it, where they can pay online and set up autopay. It reads as you getting more organized, not as a collection notice.
Does it work with QuickBooks Desktop?
Yes. Biller Genie works with QuickBooks Online, QuickBooks Desktop, and Xero. Depending on your setup we may pair the account with eProcessing instead; matching the tool to your version is part of the free review.
Who sets it up?
We do, as part of the account: connect it to your QuickBooks, configure the reminder schedules and late-fee rules with you, and confirm the first invoices flow. About 30 minutes, remotely.
Stop chasing. Start collecting.
Tell us how you invoice; we'll connect Biller Genie to your QuickBooks and set the reminders, portal and rules with you.